Thema Group attaches great importance to privacy and finds data protection very important. With this privacy statement (hereinafter referred to as “Privacy statement”) Thema Group wants to inform you about the processing of your personal data. Thema Group will process personal data with respect for the user's privacy and with due observance of the Belgian protection of privacy Act of 8 December 1992 on the processing of personal data. (https://www.privacycommission.be/en/) which, as from 25 May 2018, are replaced by the General Data Protection Regulation (‘GDPR’’).
If you want more information about privacy and the protection of data, please go to the website of the Commission for the protection of privacy (also the Privacy commission) via the link: http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm.
This Privacy statement was last amended on: 15 May 2018.
To whom does this privacy statement apply?
This privacy statement applies to:
• All visitors to the website of Thema Group.
• All contacts of the customers of Thema Group.
• All people to whom Thema Group provides services.
Who is responsible for the processing?
Thema Group acts as the controller for the processing of personal data in the context of Recruitment & Selection.
Thema Group BVBA
BioVille, Agoralaan Building A bis
+32 (0)11 - 28 69 20
Thema Group BV
5401 ZZ UDEN
Thema Group GMBH
Thema Group is not always the controller. With regard to the processing of personal data or the execution of an order, the client acts as controller and Thema Group as the processor. With regard to this processing Thema Group undertakes to only process data under orders of the controller. A user who wishes to exercise his/her rights as a data subject, must always address the controller.
Which personal data does Thema Group process for the Recruitment & Selection?
Personal data that is processed for prospecting and quote requests.
Thema Group collects professional identification data of potential new customers. This data is collected via direct contact (telephone, business cards at events) or via quote requests via the website or other channels.
Type personal data: Professional identification data (Surname, name, e-mail, phone number, position, company)
Recipient: Thema Group
Legal ground for processing: Contact
Purpose of processing: Contract to obtain a quote
Clarification: The professional identification data shall be saved in the database
Personal data that is processed in the execution of a contract.
To contact the client of a recruitment & selection project Thema Group keeps professional identification data.
Type personal data:Professional identification data (Surname, name, E-mail, phone number, position, company)
Recipient: Thema Group
Legal ground for processing: Contract
Purpose of processing: Determine the client of the contract
Clarification: To ask questions regarding the recruitment & selection project or to send its invoice, Thema Group needs professional identification data.
Type personal data: Personal data potential Candidates (Name - address - town/city - contact data - Career data- personal data (age- sex - etc.) - composition of the family - leisure activities - memberships )
Recipient: Thema Group & customer
Legal ground for processing: Contract & Legitimate Interest
Purpose of processing: Identification of potential candidates
Clarification: This data allows a potentially suitable candidate to be identified and contacted.
Who receives my personal data?
1) Employees of Thema Group in the context of the exercise of the recruitment & selection project
2) Processors: Thema Group works with external processors who signed a processor agreement with Thema Group.
3) Miscellaneous: In case of a merger, acquisition, sale, joint-venture and/or in case of any other change of control within Thema Group, Thema Group reserves the right to transfer any processed personal data ‘as a component of such merger, acquisition, sale, joint-venture and/or any other change of control’ to any third party.
Your personal data shall not be transferred to other external parties without prior consent, unless Thema Group is obliged to do so on the grounds of a legal provision or a court ruling.
Is anonymous data used for reporting purposes?
Thema Group uses anonymous data for internal reporting. Anonymous or aggregated data is personal data that has been rendered anonymous or aggregated to such an extent that it no longer relates to an identified or identifiable person or the data is shown in an anonymous or aggregated way so that the individual is not, or no longer, recognisable.
How long will my data be kept?
Thema Group will only save your personal data for the minimum period required to meet the purposes specified in this Privacy statement, except when a longer storage time is required by law to solve disputes. Non-personal details can be saved without limitation in time for statistical purposes.
Security and storage of data
Thema Group acknowledges that the security of personal data is part of data protection. This is why Thema Group adopts appropriate suitable technical and organisational measures to protect your personal data against unauthorised processing or unauthorised access to avoid any misuse.
Cookies are text files that are saved on your computer to collect standard internet logging information and behaviour information. This information is used to save the visitor behaviour of the website and to compile statistical reports about the website.
The settings on most internet browsers automatically accept cookies. However, you can also change these settings.
How you do this depends on the browser you use. If you need help, use the “help” function of your browser or consult the following website http://www.aboutcookies.org/Default.aspx?page=2
When you visit our websites the technical characteristics of your downloads are saved in so-called log files on our servers. This data is only used for statistical analyses for a couple of months. We will not verify (even if this were possible) who uses which IP address at which moment and we do not trace this data back to your person.
Technical characteristics of a query, click, display, search or the like refer to: requested URL, IP number, time, HTTP-referer-URL (including sometimes your search terms for a search engine), user-agent string, browser type, computer screen size, etc.
When you use a search function on our websites, your search terms can be saved on our servers together with the technical characteristics in so-called log files. This data is only used for statistical analyses for a couple of months
When you enter and send a registration form on one of our websites, or send us an e-mail, we save the data you send us together with the technical characteristics for as long as is necessary or reasonable in view of the nature of the form and your message for a complete answer, processing and/or justification following your message.
When you take part in interactive parts of our websites for which you need to register and log on, you are free to enter personal data. This data can be saved for an unlimited duration. When you register for activities or services of Thema Group for which truthful personal data is expected, Thema Group will only use this data for the purpose concerned.
What are my rights and how can I exercise them?
You can exercise your rights (right of access, right to rectification, right of erasure of your data, right to object) by sending an e-mail to firstname.lastname@example.org
Thema Group has one month to reply to your request. This term begins once we receive your request and possess all the required information to comply with your request.
Thema Group will provide the requested information free of charge. When requests are unfounded or excessive, more specifically due to their repetitive character, Thema Group may charge a reasonable amount or refuse the request.
For the sake of completeness we inform you that, if Thema Group does not react to your request, refuses to answer it or if it does not meet your expectations, you always have the right to lodge a complaint with the Commission for the protection of privacy (Privacy commission) http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm